PST to PDF Converter – Save & Print Multiple Outlook Emails to PDF with Attachments

Ritu Roy | file conversion how to outlook software technology | 5 minutes read | Modified on: 06-12-2024
export outlook emails to pdf

If you’ve ever worked with Microsoft Outlook, you are likely familiar with the PST file format, which stores emails, contacts, calendars, and other data. However, if you need to convert these files into PDF format for archival, sharing, or other purposes, you may be wondering how to do so efficiently. In this article, we will walk you through the process of exporting Outlook emails from PST to PDF, ensuring that you can access, organize, and share your Outlook data in a widely used format.

Why Users Want to Convert PST to PDF?

Before moving into the solution, it’s essential to understand why you might want to convert a PST file to PDF. Here are some common reasons:

  1. Archiving: PDFs are widely recognized and easy to store, making them ideal for archiving important email correspondence or documents.
  2. Sharing: PDF files are universally accessible on nearly any device without requiring Outlook.
  3. Document Management: When you convert Outlook emails to PDFs, it becomes easier to manage, search, and share individual messages or threads.
  4. Legal or Compliance Needs: Converting emails into PDF format is often required for legal or compliance reasons, especially for organizations needing to maintain a record of communications.

Methods to Convert PST to PDF

There are a few different ways you can convert PST files to PDF, depending on whether you want to convert individual emails, an entire mailbox, or specific attachments. Here are the primary methods you can use.

1. Using Microsoft Outlook (Manual Method for Individual Emails)

If you only need to convert a few emails from a PST file to PDF, you can do this directly from Outlook. Follow these steps:

  1. Launch Microsoft Outlook, then select File > Open & Export > Open Outlook Data File to access the PST file. Find the PST file, then select “OK.”
  2. Choose the email you wish to convert to PDF from your inbox or other folders.
  3. Print to PDF:
  • Choose Print from the File tab.
  • Select the printer choice for Microsoft Print to PDF.
  • Click OK or Print.
  • Give the PDF file a name and select the folder where it will be saved.
    Click “Save.”
  • This will convert the selected email into a PDF document.

Limitations: This method only works for individual emails and can be tedious if you need to convert large numbers of emails.

Direct Solution to Bulk Save Outlook Emails as PDF without Outlook

Grab the best PST to PDF Converter for Mac & Windows – a perfect and reliable solution to convert Outlook emails to PDF format and other formats like MBOX, EML, MSG, DOC, TRF, TXT, Office 365, Gmail, Thunderbird, and many more. This software enables you converts all Outlook emails, contacts, calendars, tasks, journals, and other items into PDF format. It converts all attachments into PDF document. It is the best tool to batch print Outlook emails to PDF format without losing any data. PST to PDF Converter software keeps all the folder structures during the conversion process. A simple GUI helps to easy utilization of the application. All Windows OS and Mac Operating systems is compatible to use the program. Go with the given guide to convert PST to PDF –

  1. Download and Launch PST Converter Software on your machine
  2. Click on “Add File” or “Add Folder” button to add PST files/folder for conversion to PDF file format.
  3. After adding Outlook files, you get a smart “Preview” option. With this option you can view selected PST files/folder, now select the files which you want to convert and click on Export button to continue process
  4. After clicking Export button, a new screen will open with multiple options carrying sub options, Select PDF as saving file format and other related properties accordingly, then choose the location to save the converted files and then hit on “Convert” button to continue the process.
  5. Then the program will complete the conversion process within few moments, after entire conversion procedure completed, a window will display with “Conversion Done Successfully Conversion” message. 

The Concluding Lines!

Overall, BitData Migration Outlook to PDF Converter software is a powerful solution with lots of above-mentioned benefits The program delivers the best solution without any issues and is flawlessly created to solve the user’s problem. Therefore, go ahead and get the free demo feature to export the first 25 PST files to PDF and convert PST files to PDF. You can buy a software license key after using the free version.

People May Asked Questions– PST to PDF Converter Software

1. What is BitData Migration PST to PDF Converter?

PST to PDF Converter is a software program that allows users to convert Outlook PST files (which store emails, contacts, calendars, and other Outlook data) into PDF format. This helps users back up or archive their Outlook data in a widely accessible and non-editable format.

2. What is the process for BitData Migration PST to PDF Converter?

The tool allows you to load a PST file and then select the emails (or entire mailbox) that you want to convert into PDF. You can customize the conversion by choosing specific folders or applying filters for email selection. Once the emails are selected, the software converts them into PDF format.

3. Does PST to PDF Converter support all Outlook versions?

Yes, the software supports all versions of Microsoft Outlook, including Outlook 2021, 2019, 2016, 2013, 2010, and earlier versions.

4. Can I convert selective emails from PST to PDF?

Yes, you can selectively convert emails from PST files by choosing specific emails, folders, or date ranges. The software allows for filtering the emails based on these criteria.

5. Is there a way to preserve email formatting when converting to PDF?

Yes, PST to PDF Converter preserves the original email formatting, including text, images, and other elements, when converting emails to PDF format.

6. Can I convert attachments along with emails?

Yes, the software allows you to convert email attachments and save them along with the PDF file. You can choose whether to include attachments during the conversion process.

7. Is there a free trial available for PST to PDF Converter?

Yes, a free demo version of PST to PDF Converter is available. To test the software’s capabilities before buying, you can convert a number of emails from a PST file to a PDF using this demo version.

8. What types of PST files can be converted?

PST to PDF Converter tool supports both ANSI and Unicode PST files. It can handle PST files from different versions of Outlook, regardless of whether they are created in 32-bit or 64-bit versions.

9. Can I convert the entire mailbox to PDF?

Yes, the software allows you to convert the entire mailbox, including all emails, attachments, contacts, calendars, and other items, into PDF format. You can also maintain the folder structure during conversion.

10. Is technical support available if I face issues?

Yes, BitData Migration offers customer support for users. You can contact their support team via email or phone if you encounter any issues or need help with using the software.