How Do I Convert An Outlook Email to PNG Using PST to PNG Converter?

If you’re looking to convert an Outlook email to PNG image format, whether for documentation or sharing, there are multiple ways to do it. In this guide, we’ll walk you through both expert PST to PNG Converter and a manual method, so you can choose the one that best suits your needs. No technical skills? No worries even beginners can follow along!

Before we dive into the methods, let’s first understand what PST to PNG conversion actually means and why someone might need it.

What is PST to PNG Conversion?

Outlook stores its emails, contacts, calendars, and other data in a file format known as PST (Personal Storage Table). On the other hand, PNG (Portable Network Graphics) is an image file format commonly used to store high-quality graphics or screenshots.

So, PST to PNG conversion means taking the content of an Outlook email and transferring it into a PNG image file. Instead of viewing the email in Outlook, you can view or share it as an image.

Why Convert an Outlook Email to PNG?

• PNG images can be sent through messaging apps or uploaded online more easily than PST files.
• Emails saved as images keep their exact layout, fonts, and colors intact.
• Recipients don’t need Outlook installed to view the content.
• Useful for legal or professional purposes when you need a static, non-editable version of the email.
• Image files are less likely to get corrupted and can be opened on almost any device.

Now that you know what Outlook to PNG conversion is and why it’s useful, let’s explore how you can actually do it both manually and using expert-recommended program.

How Do I Convert An Outlook Email to PNG Manually?

If you prefer not to use a third-party tool, you can manually convert an Outlook email to PNG file using a few simple steps. This method doesn’t require any technical knowledge and works well for occasional use.

1. Launch Microsoft Outlook and open the email you want to convert.
2. Press PrtScn (Print Screen) on your keyboard to capture the screen, or use the Snipping Tool / Snip & Sketch (Windows) or Shift + Command + 4 (Mac) to select just the email portion.
3. Open an image editor like Paint, Photoshop, or even Word.
4. Press Ctrl + V to paste the screenshot.
5. In the image editor, go to File > Save As.
6. Choose the file format as PNG and save it to your desired location.

Important Note:                       

• This solution is ideal for saving a few Outlook PST files, but it can be time-consuming if you need to move various emails at a time.
• If you want to convert batches of mails, we recommend using a professional program that we will cover next.

PST to PNG Converter- A Professional Method to Convert Outlook Email to PNG Image Format

Another reliable approach to resolve “how do I convert an Outlook email to PNG” problem is by using the BitData Migration PST Converter. This tool is specially developed to export Outlook files into various formats, including a direct option to convert PST to PNG. It works without requiring Microsoft Outlook, making it convenient for users who don’t have Outlook installed. The software supports bulk conversion which allows you to convert multiple PST files/folders at once.

It preserves the original formatting, metadata, and structure of your emails during the conversion. Since it operates offline, it ensures 100% data privacy without uploading your files to any external server. With its simple interface and straightforward steps, both technical and novice users can use it easily to convert PST files to high-quality Portable Network Graphics image file format. Moreover, it supports all Windows and Macintosh Operating Systems.

Working Steps to Convert PST to PNG without Outlook

1. To begin, launch the Outlook to PNG Converter and review the on-screen instructions for guidance.
2. Next, add your PST files by selecting either “Select Files” or “Select Folders”, depending on your preference.
3. Once loaded, choose the specific Outlook PST folders you wish to convert into PNG format.
4. From the available saving options, select PNG as the desired output format.
5. You can also choose a file naming convention to help organize your converted data.
6. Then, set a destination path where the resulting PNG images will be saved.
7. Click on the Convert button to initiate the process.
8. Once the conversion is complete, the software will automatically open the output folder so you can view your converted PNG files.

Frequently Asked Questions (FAQs) – Outlook PST to PNG Conversion

Q- Can I convert PST files to PNG without installing Microsoft Outlook?

A- Yes, the robust PST to PNG Conversion Tool allows you to convert PST to PNG without requiring Outlook on your device.

Q- Will attachments be saved when converting PST to PNG?

A- Yes, the tool easily convert PST files to PNG along with all attachments and other email details.

Q- Can I save multiple PST files into high quality PNG at a time?

A- Absolutely, this utility supports mass conversion that permits you to convert countless Outlook PST files or folders into PNG format in one go.

Q- Will the email formatting be preserved in the PNG file?

A- Yes, the tool retains the original formatting, layout, and structure of the email when saving it as a PNG image.

Conclusion

In this blog, we explored how do I convert an Outlook email to PNG image format, starting with a clear understanding of what PST to PNG conversion means and why it’s useful. We discussed a manual method that involves taking screenshots — a quick fix for occasional use but not practical for bulk conversions.

To overcome these limitations, we introduced expert software such as Outlook to PST Conversion Tool that provides a much faster, more secure, and trustworthy approach to convert multiple PST files into high-quality PNG image file. This application doesn’t require Outlook and preserves your email elements without any changes.

If you’re looking for a hassle-free and direct way with 100% accurate results, using a robust PST to PNG Tool is the best choice. You can even try a demo pack of the software to test its features. The trial pack allows users to convert only 25 .pst emails per folder to PNG format for free.