How to Archive Outlook 2019 Emails for Mac? Instant Approach
Outlook 2019 for Mac includes a handy feature that helps you free up space by moving emails from your inbox to an archive folder. If you’re wondering how to archive Outlook 2019 emails for Mac, this process is essential to prevent your inbox from becoming overloaded, which can slow down Outlook and cause issues with sending or receiving emails. Archiving your messages is a simple and effective way to keep your mailbox organized and running smoothly.
By transferring older emails to an archive file, you reduce the load on your main mailbox. This not only speeds up Outlook but also helps prevent potential file corruption, glitches, or even data loss caused by an overloaded mailbox. If you’re looking to create more space in your Outlook inbox on Mac, archiving is the best solution.
Outlook 2019 for Mac offers a convenient one-click archiving option that lets you quickly move emails and other data from your inbox or any other folder to a dedicated archive folder. This way, your inbox is decluttered, but your archived emails remain easily accessible whenever you need them.
Beyond freeing up space, the archive file also serves as a handy backup or a way to transfer your Outlook data to another Mac. It keeps all your messages, attachments, and other items together while preserving the original folder structure, so your emails stay organized and easy to find.
Reasons to Archive Outlook 2019 Emails for Mac
Free Up Space: Archiving moves older emails to a separate file, freeing up storage on your hard drive and keeping Outlook running smoothly.
Easy Sharing: You can share your archived data with others without requiring them to have Outlook installed.
Backup Your Data: Archiving creates a backup copy, so your emails are safe even if something happens to your computer.
Simple Access: Archived files can be opened easily with compatible software like Outlook, making it convenient to retrieve your emails anytime.
Protect Against Corruption: Storing emails in an archive reduces the risk of file corruption compared to keeping everything in your main mailbox.
Improve Performance: By archiving, you prevent Outlook from slowing down due to an overloaded mailbox, helping your computer run faster.
How to Archive Outlook 2019 Emails for Mac with One Click?
Outlook 2019 for Mac makes archiving your emails incredibly easy with just a single click. This quick archiving feature works with any email account connected to Outlook, including Exchange (2016 and later), Microsoft 365, Outlook.com, iCloud, Google, Yahoo, and Hotmail. Simply select the emails you want to archive, and the updated Outlook will move them to your archive folder instantly helping you keep your inbox clean and organized without any hassle.
How to Archive Messages in Outlook 2019 for Mac?
Follow these simple steps to archive your emails:
- Select the messages you want to archive from your folder.
- Click the Archive button on the ribbon.
Note: If you don’t see the Archive option, you may need to customize your toolbar in the latest Mac Outlook interface.
Once you select Archive, your emails are instantly moved to the designated archive folder.
If you accidentally archive a message, simply go to the archive folder and move it back to your Inbox.
Important: For accounts like Microsoft 365, Exchange Online, Outlook.com, and Exchange, an archive folder is automatically created and appears in your Outlook folder list—even if you’ve never used archiving before. If you don’t see this folder, make sure your Outlook is updated by going to File > Office Account > Update Options > Update Now.
Just Starting to Use Archive in Outlook 2019 for Mac?
If you haven’t created an archive folder for your email account yet, you might see this message:
“There isn’t a ‘Microsoft’ ‘Archive’ folder.”
When this prompt appears, you have two choices:
- Select a different folder, or
- Continue creating a new archive folder.
If you choose Continue, Outlook will create a new archive folder for that email account, which will then appear in your folder list.
Keep in mind, you’ll need to repeat this process for each email account you use. The archive folder will be named Archive for Microsoft 365, iCloud, Google, Outlook.com, Yahoo, and Hotmail accounts. For Gmail accounts, the archive folder is called All Mail.
Effortless Backup of OLM Files with Automated Program
While manually archiving emails in Outlook 2019 for Mac is easy using the Archive ribbon, the archived emails are saved in an OLM file format. Unfortunately, OLM files aren’t compatible with Outlook for Windows, so you can’t directly transfer or open them there.
To export your Outlook for Mac data to Windows Outlook (PST format) without using Outlook itself, you’ll need an automated tool like BitData Migration OLM Converter. This expert solution efficiently converts OLM to PST, preserving the quality and integrity of all your emails, contacts, and attachments. The process is fast, reliable, and ensures your data remains intact during migration.
Final Thoughts
Outlook 2019 for Mac has made archiving emails much simpler with its one-click archiving feature. You can easily create archive folders and move mailbox data across various email accounts with just a few clicks. However, if you want to transfer your archived data from Mac Outlook to Windows Outlook, you’ll need a reliable converter.
Mac OLM Outlook Converter is a trusted, efficient tool designed specifically for this task. It smoothly converts files from OLM to PDF, EML, MSG, MBOX, CSV, ICS, HTML, DOC, MHT, Thunderbird, IMAP, Zimbra, Outlook.com, Yahoo, Office 365, Lotus Notes, Rediffmail, Windows Live Mail, and more without losing any information.
