Magical Solution to Remove and Re-add Account and Data from Outlook for Mac
Removing and re-adding your account and data in Outlook for Mac is sometimes necessary for a variety of reasons. This step is frequently prompted by recent software updates or occasional display issues within Microsoft Outlook that can interfere with normal email functionality. In this post, we’ve outlined a clear and easy-to-follow method to help you remove and re-add account and data from Outlook for Mac.
MS Outlook has established itself as a key tool for managing email communication. Many Mac users prefer Outlook over Apple’s built-in Mail app, seeking improved functionality and stronger security features. Beyond just sending and receiving emails, Outlook allows users to create tasks, manage calendar appointments, schedule meetings, and organize journal entries each involving important data that needs to be securely maintained. Moreover, Outlook automatically saves this data in dedicated data files generated by the application. It’s important to note that Outlook uses different data file formats depending on the operating system, with noticeable differences between the editions used on Mac and Windows.
On macOS, MS Outlook stores all user data within a single data file known as an OLM file. This means that if an account is removed, all associated data is also deleted from the database. In contrast, Outlook on Windows functions differently; each account’s data is saved in a separate PST file. These files remain intact even after an account is deleted. Therefore, on Windows, users must manually find and delete each PST file if they wish to permanently remove the account data.
Top Reasons to Remove and Re-add Account and Data from Outlook for Mac
- Fix Sync Issues – Emails, contacts, or calendar events not updating properly can often be fixed by resetting the account.
- Resolve Errors or Crashes – If Outlook is crashing or showing unexpected errors, starting fresh can clear the problem.
- After an Update – Updates to macOS or Outlook may cause account conflicts that are resolved by re-adding the account.
- Credential Problems – When Outlook keeps asking for your password or fails to log in, re-adding the account helps re-establish a secure connection.
- Improve Performance – Removing and re-adding the account can help speed up Outlook if it’s become slow or unresponsive.
How to Remove Account from Mac Outlook?
Removing an account from the Outlook Mac is simple and can be done in just a few steps. Follow the guide below:
- Open Microsoft Outlook on your Mac.
- Click on the Outlook menu at the top and select Preferences.
- Under the Personal Settings section, click on Accounts.
- A list of your connected accounts will appear on the left side. Select the account you want to remove.
- At the bottom of the left panel, hit the minus (-) icon.
- When prompted with a confirmation message, click Delete to remove the selected account.
Quick Note: Removing an account may also delete its associated data from Outlook. Make sure to back up important details if needed before proceeding.
How to Re-Add Outlook Mac Account?
Re-adding an account in Outlook for Mac is a quick process and shares similar steps with account removal, especially in the initial stages. Here’s a simple step-by-step guide:
- Open MS Outlook on your Mac.
- Click on the Outlook menu at the top and pick Preferences.
- Under the Personal Settings section, click on Accounts.
- In the bottom-left corner of the Accounts window, hit the plus (+) icon and opt New Account.
- Enter your email address (usually for Office 365 or Exchange) and click Continue.
- Provide your password and follow the prompts to complete the sign-in process.
- Once you’re signed in successfully, your account will be added and ready to use in Outlook on your Mac.
Important Tip: Make sure you have a stable internet connection and the correct credentials before starting the process.
Important Note before Removing Outlook for Mac Account
Before you proceed with deleting a Mac Outlook account even if you plan to re-add the same profile, it is highly recommended to back up your OLM data. Throughout the removal or re-adding process, there is always a risk of losing important emails, calendar, contacts, or other data due to issues like corruption or accidental deletion.
To ensure your data remains secure, using a reliable solution is essential. One effective solution is the BitData Migration OLM Converter for Mac and Windows OS. While this third-party tool doesn’t directly help with account removal or re-adding, it plays a crucial role in safeguarding your Outlook for Mac database.
By backing up your OLM mailbox data using a safe tool such as BitData Migration, you can confidently proceed with removing or re-adding your Outlook account, knowing your database is safely saved and recoverable.
Advanced and Powerful Traits of Mac OLM Converter Program
1. Multi-Format Migration
The software supports conversion of OLM files into over 20 formats, including:
Email Formats: PST, MBOX, EML, MSG, EMLX, HTML, PDF, DOC, MHT, RTF, TXT, etc.
Contact Formats: vCard (VCF), CSV
Calendar Format: ICS
Cloud & Server Platforms: Office 365, Outlook.com, Gmail, Yahoo, Exchange Server, IMAP, Zimbra, Lotus Notes, Thunderbird, Rediffmail, Amazon WorkMail, IBM Verse, and more.
2. Bulk Conversion Capability
Mac Outlook Converter allows users to convert multiple OLM files at once. Users can select individual files or entire folders, streamlining the conversion process and saving time, especially when dealing with large volumes of data.
3. Preservation of Data Integrity
The tool ensures that all email attributes, including metadata, folder hierarchy, attachments, and formatting, are maintained during the conversion process. This feature is crucial for users who require an exact copy of their original data in the new format.
4. Selective Export Options
Users have the flexibility to convert specific items. This selective conversion is beneficial when only certain emails, contacts, or calendars need to be transferred, allowing for an efficient process.
5. Wide Compatibility
It’s compatible with all versions of Outlook for Mac, including 2000, 2003, 2007, 2011, 2016, 2019, and 2021. Additionally, it supports both Windows and Mac operating systems, providing flexibility for users across different platforms.
6. User-Friendly Interface
The software boasts an intuitive and easy-to-navigate interface, making it accessible even for users with limited technical expertise. The straightforward design ensures a smooth conversion experience without the need for extensive training or support.
7. No Need for Outlook Installation
One of the standout features of the application is that it does not require Outlook to be installed on the system. This independence from Outlook ensures that users can convert OLM files even if Outlook is not available or installed on their machines.
Final Thoughts
Many Mac users rely on Outlook for Mac to efficiently manage their email communication, calendar events, contacts, tasks, and journal entries. MS Outlook offers robust features along with strong data protection, making it a preferred choice for both personal and professional use.
But, like any software, Outlook Mac can sometimes run into issues such as performance glitches, syncing problems, or unexpected behaviour that interrupt normal usage. One common and effective way to fix these issues is by removing and re-adding the Outlook account.
In this write-up, we’ve provided a direct, simple, and step-by-step method to help users perform this process smoothly. But if you’re unsure or uncomfortable handling it manually, using a third-party software can be a safer option.
This ensures that no important emails or other information are lost during the process. The software even offers a free trial version, allowing you to test its features and understand how it works before making a commitment.
